Req.
No. |
Priority |
Reference |
Description |
Access Privileges |
R1 |
High |
Customer |
There shall be two levels of access; one for
teachers and assistants and one for administrators. |
R2 |
High |
Customer |
The teachers and assistants shall only be allowed
to enter or edit child comments and child arrival or departure times. |
R3 |
High |
Customer |
The administrators shall be allowed to enter or
edit all data. |
R4 |
Med |
Customer |
Only the administrators shall be allowed to view or
print reports. |
R5 |
Med |
Customer |
Only the administrators shall be allowed to view or
print invoices. |
R6 |
High |
Customer |
All employees shall be allowed to use the Daily
Reminders. |
Security |
R7 |
High |
Customer |
Each user shall be required to log on with a unique
user name and password before using the system. The password does not
need to be unique. |
R8 |
Low |
Code Works |
The user name shall be the first four charters of
the employee�s last name followed by the first three characters of their
first name. |
R9 |
High |
Customer |
A password shall be assigned to each user. |
R10
|
High |
Customer |
The password shall contain 6 to 8 alphanumeric
characters. |
R11
|
Med |
Code Works |
After three unsuccessful attempts to enter a
password the user shall be locked out of the system until their password
is reset. |
R12
|
High |
Customer |
A new password shall be assigned if a user forgets. |
R13
|
Low |
Customer |
If there is no activity for 10 minutes the user
shall be logged off of the system. |
Daily Reminders |
R14
|
Med |
Customer |
Users shall only be allowed to set daily reminders
for themselves. |
R15
|
Low |
Code Works |
The date of the reminder shall be selected from a
calendar. |
R16
|
Med |
Code Works |
The user shall be allowed to enter up to a 50
character message for their reminder. |
R17
|
Low |
Code Works |
When the user logs onto the system on the date of
their reminder, they shall receive a popup window displaying their
reminder message. |
Immunizations |
R18
|
High |
Customer |
A child�s record shall contain the dates that their
required immunizations were received. |
R19
|
Med |
Code Works |
When a child is within two weeks of a required
immunization a message shall be displayed when their teacher logs onto
the system. |
R20
|
Med |
Customer |
A child�s record shall contain the date of their
last physical examination. |
R21
|
Low |
Code Works |
The Administrators shall be able to enter the type
and schedule of required immunizations. |
R22
|
Med |
Code Works |
A notification for required immunizations shall be
printed on the monthly invoice. |
Billing |
R23
|
High |
Customer |
If only a single child is enrolled a parent shall
be billed $90 at the end of the each month. |
R24
|
High |
Customer |
If only two children are enrolled a parent shall be
billed $157.50 at the end of each month. |
R25
|
High |
Customer |
If more than two children are enrolled a parent
shall be billed $157.50 for the first two children plus $45 for each
additional child at the end of each month. |
R26
|
High |
Customer |
An account history for each customer shall contain
all activity by date. |
R27
|
High |
Customer |
Itemized customer invoices showing amount due shall
be available for printing. |
R28
|
High |
Customer |
Customers shall be billed $10 an hour (per child)
for late pick ups. |
R29
|
High |
Customer |
All invoices shall be available for printing at the
end of each month. |
Reports |
R30
|
High |
Customer |
A Customer Directory Report shall list the
customers alphabetically by last name and include their address and
phone number. |
R31
|
High |
Customer |
A Daily Classroom & Center Enrollment Report
shall alphabetically list the names of children by classroom and
indicate if they are present or absent. |
R32
|
High |
Customer |
A Birthday Lists & Child Age Report shall
list the children alphabetically by last name and include their birthday
and age. |
R33
|
High |
Customer |
A Parent/Child Cross Reference Report shall
list the parents alphabetically by last name and include their
children�s first names. |
R34
|
High |
Customer |
A Family Registration Information Report
shall list the customer names alphabetically and include their address
and home telephone number. |
R35
|
High |
Customer |
An Immunization Due & History Report shall
list the children alphabetically by last name and include any remaining
immunizations that are required and the dates of previous immunizations. |
R36
|
High |
Customer |
The Child Enrollment/Withdrawal Report shall
list the children alphabetically by last name and whether or not they
are registered or withdrawn from the Child Care Center. |
R37
|
High |
Customer |
The Child Notes & Comments Report shall list
the children alphabetically by last name and include any notes that are
attached to their records. |
R38
|
High |
Customer |
The Account Activity Report shall list a
selected customer�s account activity by date. |
Account Information |
R39
|
Med |
Customer |
When a user edits an account their user ID along
with the date, time and a description of the change shall be recorded in
the database. |
R40
|
High |
Customer |
The Parent�s record shall contain the following
information:
1. Name
2.
Address
3. Home
phone
4. Work
phone
5.
Email address
6.
Emergency contact
7. Name
of an authorized pick up |
R41
|
High |
Customer |
The Child�s record shall contain the following
information:
- Name
- Date of birth
- Gender
- Classroom name
- Special needs
- Photo
- Teacher�s comments
- Immunization dates
|
R42
|
High |
Customer |
The software shall support the ability to enter,
store, and update parent, child and billing information. |
R43
|
High |
Customer |
Customer log notes shall store the date and
comments regarding any correspondence with a parent. |
Classroom |
R44
|
High |
Customer |
Each classroom shall only accept a maximum of 20
children. |
R45
|
High |
Customer |
Each student shall only belong to one class |
R46
|
High |
Customer |
One teacher and one assistant shall be assigned to
each class. |
R47
|
High |
Customer |
A waiting list shall store the names and phone
numbers of up to 100 potential customers waiting for a classroom opening
to enroll their child. |
User Interface |
R48
|
High |
Customer |
The system shall have a Web based interface that
works with Internet Explorer and Netscape Navigator. |
R49
|
High |
Customer |
The background color of all windows shall be blue. |
R50
|
High |
Customer |
The system shall respond to all user requests
within 20 seconds. |